What We Can do For You:

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As an experienced Notary Public office with an extensive and dedicated team, we have the skills and know-how to accomodate many of your needs for legal services in an efficient and effective manner. Our well trained staff provides service in English, Mandarin, Cantonese, and looks forward to hearing from you.

Services we have to offer include: 
 

• Real Estate Transfers & Conveyancing

• Property Purchase Conveyancing 

• Property Sale Conveyancing 

• Mortgage Documentation & Refinancing

• Purchaser's Documents for Forclosures

• Simple Will Preparation

• Power of Attorney

• Statutory Declarations

• Certified True Copies of Documents

• Swearing of Affidavits

• Leases

• Drafting of Contracts

• Business Purchases & Sales

• Representation Agreements

• Mediation & Arbitration

• Legalization / Authentication of International Documents

• Name Change Applications

• Invitation Letters for Foreign Travel 
  (e.g. inviting relatives to Canada)

• Single Status Declarations

• Travel Consent Letters

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Typical Purchase File Procedure:

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1. Copy of firm and binding Contract of Purchase and Sale is forwarded to our office by Realtor or Buyer.

2. Upon receipt of a firm and binding contract, our office will contact the Buyer to open the file and collect all necessary details required (see "Open a File" section for reference).

3. If the Property in question is a Strata, upon opening the file, or within 7-14 business days of the Completion Date, our office shall order a Form F Strata Certificate of Financial Clearance (And a Form B Strata Information Certificate if required). Please note that various strata properties may use different strata management companies who in turn charge varying amounts for their handling fees, and may charge rush fees for any orders done under less than 7 business days.

4. If a mortgage is being used, the Bank Lender or Mortgage Broker is to be advised by the Buyer that our office is acting on their behalf. Once all necessary documents with the Bank are signed, they will take steps to have instructions for the mortgage forwarded to our office.

5. If a mortgage is being used, then on or before the Completion Date our office will order an Insurance Binder from the insurance agency (selected by the Buyer if the Property is a non- strata, or as already selected by the strata if otherwise). As with Strata documentation, the cost for an Insurance Binder can vary from company to company, and ranges from complimentary to as high as $60.00.

6. If a mortgage is being used, and the property is a non-strata, then the Bank will typically require a Survey Certificate as evidence to show that the structures on the Property are not encroaching over any boundaries to neighboring properties. Banks will also accept Title Insurance, in lieu of a survey certificate, to insure them against any loss from non-disclosed encroachments into neighboring properties. Please note that some Banks, regardless of whether or not the Property is a strata, will have the purchase of Title Insurance as a mandatory requirement at the expense of the Buyer.

7. Once our office has the final Contract of Purchase and Sale, any applicable Bank mortgage instructions, and any applicable details from the Strata Management regarding any expenses for taking ownership, we will be able to put the Buyer's document package together, and have the Buyer come in to an appointment to sign all pertinent documents and bring in any required balance necessary to complete the transaction. Appointments to sign for document packages typically occur within a week of closing, or earlier if the Buyer is signing overseas.

8. During the Buyer's appointment we will have them sign all applicable documents required for financing, sign a prepared Property Transfer Tax Return Application, and sign a Buyer's Statement of Adjustments denoting the division of costs between the Buyers and Sellers, as well as all other costs incurred by the Buyer in the process of completing the Purchase.

9. On the Completion Date, after having received all countersigned documents from the Sellers' lawyer, having received funding for any mortgages, and having completed the registration of the Transfer of title after performing post and pre title searches to ensure no changes have occurred to the property’s legal status, a cheque will be prepared by our office and provided to the Seller's lawyer for pick-up. From this point we shall then advise any applicable Realty Firms that the transaction has been completed. After the Sellers lawyer and the Realtors have been advised, we will inform the Buyer who can then make arrangements with the Realtor for the pick-up of the keys on the possession date.

10. After the registration of the transfer of title our office will continue to follow-up with the Seller’s lawyer’s office to ensure that all prior financial charges are cleared from Title. Additionally, if applicable, our office will report the Lender in regards to the status of the mortgage, and make all arrangements to provide them with any documentation they may require. Once we have confirmation from the Seller’s lawyer that the property title has been cleared, and sufficient time has passed for the Land Title Office to record such changes, our office will order a State of Title Certificate showing the status of the Title as being under the ownership of the Buyer, and forward a copy of the certificate to the Buyer.

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Typical Sale File Procedure:

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1. Copy of firm and binding Contract of Purchase and Sale is forwarded to our office by Realtor or Seller.

2. Upon receipt of a firm and binding contract, our office will contact the Seller to open the file and collect all necessary details required (see "Open a File" section for reference), and review the contract in full.

3. If there are any existing Mortgages or other financial charges present on the Title of the Property, we will ask the Seller for all details; such as a contact person with the Bank, Bank branch location, account number, and approximate balance outstanding.

4. If applicable, within a week of closing our office will send a request for a payout statement to any Mortgage charge holders.

5. Prior to closing the Buyer's lawyer will forward a Seller's document package to our office, including all necessary transfer document, all adjustments of expenses between the Buyer and Seller, and any supporting certificates, assignments and declarations that may be required. Our office will then review the documents and compare it to the contract and relevant property certificates to ensure that everything is accurate.

6. Upon receipt of the varied Seller's document package, our office will have the Seller come in to an appointment to sign all necessary documents, which, upon our receipt of any applicable mortgage payouts, will then be returned to the Buyer's lawyer.

7. On the closing date, the Buyer's lawyer will, at some point during the day, advise our office that the sale proceeds are ready. Our office will then make arrangements to pick up the funds and have them delivered to our office. If the funds are ready early enough that day for us to receive it during banking hours and complete any required mortgage payouts we will then have funds ready for the Seller that same day.

8. After closing, our office will follow-up with any lending Banks that were paid out to ensure that they take all necessary steps to provide the necessary documentation to clear the existing financial charges from title. Once all prior charges have been cleared, our office will report the same particulars to the office of the Buyer.

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